Schedules
Program Schedules in OnTrack offer a new feature to effectively organize programs. This feature enables you to group and manage programs at a higher level, providing flexibility for organizations with varying tracking needs. Each level in the schedule can have its own fee, location, and other relevant metadata.
The various levels within a Schedule are as follows:
Enrollment: At the highest level, you have Enrollment, which allows you to group Sessions or Programs. This level can include a fee, location, start and end date, and other associated details. In your Program Schedule, there can only be one Enrollment level.
Sessions: The next level down is Sessions, which can have the same data as an Enrollment level.
Programs: Select a Program Template to populate the defaults. This level must be under an Enrollment or Session level.
Classes: The final level is required and can only be placed under a Program. You can configure Classes to meet on recurring dates or create one-time Classes.
Here are some examples of how you can structure your Program Schedules:
Example 1:
School Year 2021 – Enrollment
Summer Session 1 – Session
Outdoor Program – Program
4th through 6th grade – Class
7th through 12th grade – Class
Summer Session 2 – Session
...
Example 2:
School Year 2021 – Enrollment
Outdoor Program – Program
4th through 6th grade – Class
7th through 12th grade – Class
...
Example 3:
Summer Session 1 – Session
Outdoor Program – Program
4th through 6th grade – Class
7th through 12th grade – Class
Summer Session 2 – Session
...
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